Minutes of 18 July 2016

Attendees:

Randy Bañez (President/Board), Mark Smith (Vice President/Board) Mike Bridges (Treasurer/Board/ACC Chairman), Kay Waitman (Secretary/Board Member), Stan Mayra (Board), and David Riley (Association Accountant) were present.

Deanne Tuckerman represented Ben Marsh & Associates Inc.

Call to Order:

The meeting was called to order at 6:40PM.

Quorum:

Quorum was established with 5 out of 5 Board members present.

Approval of Minutes:

The minutes of the 20 June 2016 Board Meeting were reviewed. Mark Smith motioned to approve the minutes with corrections. Mike Bridges seconded the motion. Motion carried.

Financial Report:

David Riley presented the financial report.

The association is moving along well, we are six months into the year and at 46.01% of the budget spent. This will change however, the signs have been sanded and varnished, a very large cottonwood tree in Tract I has been removed, and the new split rail fence has been installed. The cottonwood tree and the signs were not budgeted for this cycle but will not pose any problems with the budget. The board reminded everyone that the Fall Dumpsters will no longer be provided unless a huge windstorm hits again.

Kay Waitman motioned that the Financial Report be accepted. Mark Smith seconded the motion. Motion carried.

Grounds Report:

Dandelions along Ensign and Bayshore need a new application of dandelion killer. The Bañez Brothers will take care of this.

Randy Bañez reported on the top portion of Bayshore someone was trying to remove a wasps nest and knocked a bunch of branches from the tree down. The Bañez Brothers will clear the dead branches and Mike Bridges will check out the nest to make sure we don’t need to anything else to remove the nest.

The owner of 3070 Admiralty Bay are putting in a new fence that will be the same height as the old one but just new and fresh.

Mike Bridges brought in two new lights for the end of the signs. One was a LED light and the other was something like Bayshore has on their sign only smaller. The board voted to have the new LED bulb installed. Mike will take back the other light and pick up a second led light.

Kay Waitman wants to have the trees around the sign trimmed and lilac bushes/shrubs on both ends of the sign in clumps to make it look nice.

Architectural Committee Report (ACC):

Mike Bridges noted the new owner of 10001 Whale Bay put a new roof on without going through the ACC. They used products and grade that went along with the approved products which was lucky and good. Deanne was requested we send a letter out reminding the new owner of the ACC and how to apply for any outside changes they would like to make.

Mark Smith moved to approve the Grounds and the Architectural Committee Reports. Randy Bañez seconded the motion. Motion carried.

Manager’s Report:

Deanne reported a support your police sign at 3130 Admiralty Bay. After much discussion the board recommended Deanne send a nice letter to requesting the “political sign” be removed and the homeowners can use a black ribbon on the deck to show support.

The homeowner at 3011 Bettles Bay has turned his driveway into a workshop. Deanne was requested to send a letter regarding the clutter.

Mike Bridges moved to approve the Managers Reports. Kay Waitman seconded the motion. Motion carried. 

Welcoming Committee:

David Riley reported three resale certificates have been picked up for pending sales. Two houses have sold and closed in the last two months.

Old Business:

House Rules have been tabled till next meeting.

Stan Mayra is talking with his wife about helping with keeping the Facebook Page and the official web-site updated with current events and notices. Kirsten Taylor also might be interested in helping keeping the sights updated.

New Business:

None

Adjournment:

Hearing no further business Randy Bañez motioned that the meeting be adjourned. Mike Bridges seconded the motion. Motion Carried. The meeting was adjourned at 7:31 PM.

Next meeting will be 15 August at Mike Bridges’ home at 3026 Eaglek Bay.